Enterprise System Catalog
SB 272 Enterprise System Catalog
Senate Bill 272 (SB 272) requires local agencies to create catalogs of all enterprise systems that store information about the public and to post this catalog on their websites. Compliance is required and applies to all California special districts, cities and counties.
Section 6270.5 defines an "enterprise system" as a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses and meets the following:
• A multi departmental system or a system that contains information collected about the public.
• A system of record, which means a system that serves as an original source of data within an agency.
Enterprise systems do not include cybersecurity systems, infrastructure and mechanical control systems, or information that would reveal vulnerabilities to, or otherwise increase the potential for an attack on a public agency's IT system. Additionally, Section 6270.5 does not automatically require disclosure of the specific records that the IT systems collect, store, exchange, or analyze, however the Act's other provisions pertaining to disclosure of such records still apply.
Pursuant to SB 272, below is the City of Big Bear Lake, Department of Water & Power's Enterprise System Catalog
| SYSTEM VENDOR | SYSTEM PRODUCT | STATEMENT OF PURPOSE | DATA CATEGORY | DEPT. CUSTODIAN | DATA COLLECTION FREQUENCY |
|---|---|---|---|---|---|
| Adobe | Adobe | PDF Document | Business PDF creation and management | Administration
|
Daily |
| Microsoft | Microsoft Office 365 | Word, Excel, Powerpoint, and Outlook | Business letters, documents, correspondence, spreadsheets, and presentations | Administration
|
Daily |
| Tyler Technologies | Incode 10 | Accounting, purchasing, accounts receivable, utility billing, general legder | Accounting, Purchasing, accounts receivable, utility billing, general legder | Administration
|
Daily |
| Paylocity | Paylocity | Payroll and HR | Payroll and HR | Administration
|
Daily |
| Xylem | Sensus | Meter Reading | Water consumption and meter read data | Field | Hourly |
| Azteca Systems | Cityworks | Inventory, GIS and work order tacking | Inventory, Service Orders | Administration
|
Daily |
| Laserfiche | Laserfiche | Document retention and routing | Document retention and routing | Administration
|
Daily |
| Aveva | Wonderware | Supervisory control to data acquisitions | System infrastructure tracking and security | Continuous | Continuous |