MINUTES

DEPARTMENT OF WATER & POWER
BOARD OF COMMISSIONERS
MINUTES OF A SPECIAL BOARD MEETING
MAY 31, 2007

A Special meeting of the Board of Commissioners of the Department of Water & Power, City of Big Bear Lake, was called to order at 9:02 a.m., by Chairwoman Willey, at the DWP Board Room, 41972 Garstin Drive, Big Bear Lake, California.

FLAG SALUTE:

Board Member Giamarino

BOARD MEMBERS PRESENT:

Barbara Willey, Chairwoman
Susan Conley, Vice Chairwoman
Bill Speyers, Treasurer
Fred Miller, Board Member
Bill Giamarino, Board Member

BOARD MEMBERS EXCUSED:

None

OTHERS PRESENT:

Jerry Gruber, General Manager
Scott Heule, Assistant General Manager
Diane Muir, Administrative Manager
Steve Wilson, Water Superintendent
Robyn Bratton, Board Secretary
J. P. Montero, President, Bear Valley Paving
Two Representatives from WEKA, Inc.

AGM Heule called our City Attorney, Mike Riddell, of Best Best & Krieger so he would be available to the Board and staff for questions on the proposed actions regarding awarding of the Lower Moonridge Pipeline Replacement Project.

ITEM NO. 4 - Award Lower Moonridge Pipeline Replacement Project to the Lowest      Responsive Bidder

AGM Heule reviewed his staff report with the Board and there was interaction between Board, staff, and Mr. Riddell.

ITEM NO. 3 - Public Forum

J.P. Montero, President of Bear Valley Paving, addressed the Board regarding his concerns on how the bid was awarded, referencing the City Ordinance (No. 92-221) that allows the DWP to award to a local contractor, if the bid is close to the lowest responsive bidder. Mr. Montero also stated that on the mandatory pre-bid job walk, the DWP’s Engineer, Alda Engineering stated that the bid would be based on a combination of the “main” and “alternate” bids. AGM Heule stated that the language in Ordinance No 92-221 is permissive, but not mandatory and that it does not obligate the DWP to give the 1 percent preference to the contractor. Mr. Riddell stated that if the DWP chose to implement Ordinance 92-221, Mr. Montero still would not be the lowest bidder. Attorney Mike Riddell also stated that the bid was only based on the “main” bid and not a combination of both bids. Mr. Montero did not qualify for the main bid. The DWP always determines award according to the main bid unless otherwise stated. There was general discussion between Mr. Riddell, the Board, and staff.

Becky Himle, from WEKA, Inc. addressed the Board and gave some background about their company and that they were eager to begin construction of the pipeline replacement.

ITEM NO. 4 - Award Lower Moonridge Pipeline Replacement Project to the Lowest      Responsive Bidder

Motion made by Board Member Giamarino, seconded by Vice Chairwoman, and carried 5-0 to accept staff’s recommendation to award the Lower Moonridge Pipeline Replacement Project to the lowest responsive bidder, WEKA, Inc., in the amount of $652,364, and budget internally for a 10 percent contingency for a total amount of $717,600.

ITEM NO. 5 - ADJOURN

No further business came before the Board. Chairwoman Willey adjourned the meeting at 9:44 a.m.

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Robyn Bratton
Secretary to the Board

Approved at meeting dated: 6/26/07

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