MINUTES

DEPARTMENT OF WATER & POWER
BOARD OF COMMISSIONERS
MINUTES OF A REGULAR BOARD MEETING
APRIL 24, 2007

A Regular meeting of the Board of Commissioners of the Department of Water & Power, City of Big Bear Lake, was called to order at 8:08 a.m., by Chairwoman Willey, at the DWP Board Room, 41972 Garstin Drive, Big Bear Lake, California.

FLAG SALUTE:

Board Member Miller

BOARD MEMBERS PRESENT:

Barbara Willey, Chairwoman
Susan Conley, Vice Chairwoman
Bill Speyers, Treasurer
Fred Miller, Board Member

BOARD MEMBERS EXCUSED:

Bill Giamarino, Board Member

OTHERS PRESENT:

Scott Heule, Assistant General Manager
Diane Muir, Administrative Manager
Bill La Haye, Principal Administrative Analyst
Jennifer McCullar, Water Conservation Specialist
Steve Wilson, Water Superintendent
Robyn Bratton, Board Secretary
John Gross, Supervisor, CFS Department
Mike Whalen, CFS Department
Dave Emig, T&D Department
Darrell Mulvihill, City Council Member
Kelly Ent, Director of Finance
Erica Stephenson, Finance Department
Rick Ollila, CSD Board Member
Dana Van Leuven, Fire Chief, Big Bear City Fire Department
Steve Schindler, General Manager, BBARWA
Paul Mitton, Channel 6
Brian Charles, Grizzly Newspaper
Danielle Seckler, Bear Valley News
One Member of the Public

ITEM NO. 2 - Agenda Approval

Motion made by Vice Chairwoman Conley, seconded by Board Member Miller, and carried 4-0 to approve the Agenda as presented.

ITEM NO. 3 - Congratulations to Dave Emig & Mike Whalen on Obtaining their D-1      Water Certification & Congratulations to John Gross for Receiving his Pin for      Five Years of Service to the DWP.

Steve Wilson congratulated Dave Emig and Mike Whalen on passing their D-1 Water Distribution test and also congratulated John Gross for five years of service to the DWP.

ITEM NO. 4 - Public Forum

No one from the public wished to speak.

ITEM NO. 5 - Consent Calendar

5.1 Minutes of a Regular Meeting Dated 3/27/07
5.2 Monthly Management Staff Reports
5.3 General Manager’s Report
5.4 2007/08 Standby Fees
5.5 Leak Adjustment Policy
5.6 Approve Resolution No. DWP 2007-07 Objection to Wilderness Designation       Legislation
5.7 Approve Memorandum of Understanding Establishing a Valley-wide Emergency       Operations Center
5.8 Mitigated Negative Declaration for the Lower Moonridge Pipeline Project
5.9 Retrofit on Change of Service Resolution No. DWP 2007-08

Motion made by Vice Chairwoman Conley, seconded by Board Member Speyers, and carried 4-0 to approve the Consent Calendar as presented.

ITEM NO. 6 - Items Removed from the Consent Calendar

No items were removed from the consent calendar.

ITEM NO. 7 – Finance/Variance Reports & Authenticate Check Registers

Motion made by Vice Chairwoman Conley, seconded by Board Member Speyers, and carried 4-0 to authenticate the Check Registers as presented.

ITEM NO. 8 – Assistant General Manager’s Report

AGM Heule reviewed his report with the Board and there was general discussion.

ITEM NO. 9 – Request for Leak Adjustment – Mrs. Miller

Administrative Manager Muir reviewed Mrs. Miller’s account history and stated that she has already been given two leak adjustments. There was general discussion between Board and staff.

Motion made by Vice Chairwoman Conley, seconded by Board Member Speyers, and carried 4-0 to deny Mrs. Miller’s request for a third leak adjustment.

ITEM NO. 10 – Review 2nd Draft of FY 2007/08 Budget

Vice Chairwoman Conley asked if “capital improvements” meant new projects and rehabilitation meant rehabilitation of an old well or booster station. Administrative Manager Muir stated that Vice Chairwoman Conley was correct.

Board Member Miller asked when pipelines are being replaced, is the old pipeline left in the ground? Steve Wilson stated that the old pipe is disconnected and abandoned in place.

Administrative Manager Muir gave a PowerPoint summary presentation of the 2nd Draft of the FY 2007/08 Budget. There was general discussion between the Board and staff.

The Board concurred that the 2nd Draft be put into final form and approved at the May 22nd Board meeting.

Chairwoman Willey adjourned the meeting for a break at 9:04 a.m.

Chairwoman Willey reconvened the meeting at 9:20 a.m.

ITEM NO. 11 – Receive TRT Review Team (TRT) Report & Consider Conservation      Stage

AGM Heule discussed the outcome of the TRT’s meeting and there was general discussion between the Board and staff. The Board did concur that the Conservation Stage should remain in Stage II.

Motion made by Board Member Miller, seconded by Vice Chairwoman Conley, and carried 4-0 as follows: (1) Water Conservation Stage II should remain in effect throughout the DWP’s service area, (2) Summer watering restrictions should prohibit outdoor water use on the Saturday and Sunday immediately prior to Memorial Day and Labor Day, (3) Instruct staff to prepare a billing insert explaining water use restrictions associated with Conservation Stage II, and (4) Conservation message should be built around the concept of “Plant Smart/Water Smart” as drafted by the Conservation Department.

ITEM NO. 12 – Resolution No. DWP 2007-09 for Integrated Regional Water      Management Plan (IRWMP)

AGM Heule discussed the need for the Integrated Regional Water Management Plan and there was general discussion between the Board and staff.

Motion made by Vice Chairwoman Conley, seconded by Board Member Miller, and carried 4-0 to adopt Resolution No. DWP 2007-09 In Support of Developing an Integrated Regional Watershed Water Management Plan for the Upper Santa Ana River Watershed.

ITEM NO. 13 – Board Member Reports

Board Member Miller distributed information entitled “Water Crisis Looms Worldwide.” He also recommended reading a book entitled “Global Warming.”

ITEM NO. 14 – Future Agenda Items (May)

a. FY 2007/08 Budget – Public Hearing --- Approve Budget & Resolution
b. Authorize Bidding for Lakeplant Well #2 Replacement
c. Special Board meeting May 31, at 9 a.m., to award contract to the lowest bidder for the Lower Moonridge Pipeline Replacement Project

There was general discussion between the Board and staff regarding May’s Agenda items.

Chairwoman Willey adjourned the meeting for a break at 10:07 a.m.

Chairwoman Willey reconvened the meeting at 10:08 a.m.

ITEM NO. 15 - Closed Session

(1)	CONFERENCE WITH REAL PROPERTY NEGOTIATORS
	Pursuant to Section 54956.8 of Government Code
	Property: APN #304-126-04
	Agency Negotiators: Jerome D. Gruber and Scott Heule, Department of      Water & Power, and Jeff Ballinger, from the DWP Attorney’s Office
	Negotiating Parties: Joan D. West, Successor Trustee of the Dorothy      Allen Porter Living Trust and Mike Giebelhouse
	Under Negotiation: Price and Terms

ITEM NO. 16 - Open Session

Into open session at 10:39 – No reportable action taken.

ITEM NO. 17 - Adjourn

No further action came before the Board. Chairwoman Willey adjourned the meeting at 10:40 a.m.

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Robyn Bratton, Secretary to the Board

Approved at meeting dated: May 22, 2007

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