MINUTES

DEPARTMENT OF WATER & POWER
BOARD OF COMMISSIONERS
MINUTES OF A REGULAR BOARD MEETING
JANUARY 24, 2006

A Regular Meeting of the Board of Commissioners of the Department of Water & Power, City of Big Bear Lake, was called to order at 8 a.m., by Chairman Herrick, at the DWP Board Room, 41972 Garstin Drive, Big Bear Lake, California.

FLAG SALUTE:

Vice Chairman Conley

BOARD MEMBERS PRESENT:

Rick Herrick, Chairman
Susan Conley, Vice Chairman
Barbara Willey, Treasurer
Bill Speyers, Board Member
Fred Miller, Board Member

BOARD MEMBERS EXCUSED:

None

OTHERS PRESENT:

Jerome D. Gruber, General Manager
Scott Heule, Assistant General Manager
Diane Muir, Administrative Manager
Bill La Haye, Principal Analyst
Jennifer McCullar, Water Conservation Specialist
Steve Wilson, Water Superintendent
Robyn Bratton, Secretary to the Board
Darrell Mulvihill, City Council Member
Liz Harris, City Council Member
Rick Ollila, President, CSD Board
Bob Colven, Vice President, CSD Board
Steve Schindler, BBARWA General Manager
David Kennett, The Ferguson Group
Arrissia Owen Turner, Big Bear Grizzly
Two Members of the Public

ITEM NO. 2 - CONGRATULATIONS TO SCOTT HEULE FOR BEING APPOINTED AS A GROUND WATER COMMITTEE MEMBER FOR ACWA REGION 9

The Board congratulated AGM Heule for his appointment to the Ground Water Committee of ACWA Region 9.

ITEM NO. 3 - CONGRATULATIONS FROM THE BOARD AND STAFF TO BILL LA HAYE FOR PASSING HIS TEST & OBTAINING HIS WATER CONSERVATION PRACTIONER’S CERTIFICATE

The Board and staff congratulated Bill La Haye for obtaining his Water Conservation Practioner’s Certificate.

ITEM NO. 4 - PUBLIC FORUM

No one from the public wished to speak.

ITEM NO. 5 - CONSENT CALENDAR

5.1 Minutes of a Special Meeting Dated December 20, 2005
5.2 General Manager’s Report
5.3 Monthly Management Staff Reports
5.4 Notice of Completion for Emergency Slope Repair at the Cedar Reservoir Tank Site        by Drill Tech
5.5 Goals & Objectives – 2005 Year-end Summary
5.6 Strategic Plan
5.7 MOU for DWP Supervisors & Resolution
5.8 Frank Schilling’s Salary Survey Results, Salary Adjustment, & Resolution

Consent Items 5.1, 5.3, and 5.6 were requested to be taken off the Consent Calendar.

Motion made by Board Member Speyers, seconded by Vice Chairman Conley, and carried 5-0 to approve the Consent Calendar, with the exception of Items 5.1, 5.3, and 5.6.

ITEM NO. 6 - ITEMS REMOVED FROM THE CONSENT CALENDAR

The Board discussed the items that were removed from the Consent Calendar and there was general discussion.

Motion made by Treasurer Willey, seconded by Vice Chairman Conley, and carried 5-0 to approve the Minutes dated December 20, 2005 as presented.

Motion made by Vice Chairman Conley, seconded by Board Member Miller, and carried 5-0 to adopt the second draft of the Strategic Plan.

The Board will meet on February 22 to discuss the Strategic Plan in more detail.

ITEM NO. 7 - FINANCE/VARIANCE REPORTS & AUTHENTICATE CHECK REGISTERS
(FOR NOVEMBER & DECEMBER)

Motion made by Treasurer Willey, seconded by Vice Chairman Conley, and carried 5-0 to authenticate the Check Registers as presented, with the exception of KBHR Check #12254.

Chairman Herrick turned the meeting over to Vice Chairman Conley.

Motion made by Treasurer Willey, seconded by Board Member Miller, and carried 4-0. Chairman Herrick abstained from voting on KBHR Check #12254.

Vice Chairman Conley turned the meeting back over to Chairman Herrick.

ITEM NO. 8 - FERGUSON GROUP UPDATE BY DAVID KENNETT

David Kennett, from the Ferguson Group, updated the Board and staff on the situation in Washington, D.C. as it relates to obtaining federal grant money to replace old and undersized water pipeline for the DWP. He emphasized the importance of “visibility” in Washington, and suggested that some Board Members and staff attend the ACWA Conference in February and, at the same time, Mr. Kennett could arrange some meetings with Congressman Jerry Lewis.

ITEM NO. 9 - LAKE WILLIAM WATER SYSTEM SALE UPDATE

GM Gruber updated the Board on the status of the possible sale of the Lake William water system by CSD. At this point, it appears they are in continuing discussions with the DWP.

ITEM NO. 10 - BUDGET SCHEDULE/PHILOSOPHY FOR FY 2006/07

GM Gruber reviewed the Budget Schedule/Philosophy with the Board and there was general discussion.

ITEM NO. 11 - PRESENTATION OF GOALS & OBJECTIVES FOR 2006

GM Gruber reviewed the 2006 Goals and Objectives with the Board and there was general discussion between the Board and staff. The Public Relations/Administrative Committee will meet with GM Gruber quarterly to discuss his Goals and Objectives

ITEM NO. 12 - FY 2005/06 MID-YEAR BUDGET REVIEW

GM Gruber reviewed the FY 2005/06 Mid-year Budget with the Board and there was general discussion.

ITEM NO. 13 - BBARWA RECHARGE PROJECT UPDATE

AGM Heule updated the Board on the BBARWA Recharge Project and there was general discussion.

ITEM NO. 14 - PRESENTATION BY BILL LA HAYE ON BUILDING A WATER EFFICIENT COMMUNITY

Bill La Haye gave a presentation on building a water efficient community, and there was general discussion.

ITEM NO. 15 - CITY REPORTS (none)

Chairman Herrick adjourned the meeting for a break at 9:23 a.m.

Chairman Herrick reconvened the meeting at 9:36 a.m.

ITEM NO. 16 - BOARD MEMBER REPORTS

Board Member Speyers reported that an earthquake committee has been formed, and one of the members is an earthquake expert. This committee was formed to research the infrastructure of the Valley and to tour and survey the utility agencies to possibly make suggestions as to where some areas could be reinforced and do pre-emptive work.

Treasurer Willey reported that she met with GM Gruber, Roberta Schilling, and Administrative Manager Muir to discuss the FY 2006/07 Budget. She stated that the budget will be more streamlined and they are using a different approach. Treasurer Willey also attended a BBARWA meeting and is hopeful that the EIR & Master Plan will be adopted.

Vice Chairman Conley thanked Steve Wilson for the Cedar Reservoir pictures.

Board Member Miller stated that the Orange County Water District tour was very impressive.

ITEM NO. 17 - FUTURE AGENDA ITEMS

February

• Urban Water Management Plan – Public Hearing
• BBARWA Recharge Project Update
• Radio Read Update
• Water Demand Update Summary/Strategic Plan for High Water Users
• Development Policy – Review
• Authorize Staff to Request a Proposal from Geoscience to Prepare Well Specifications
• Authorize Staff to Solicit Well Drilling Bids

March

• BBARWA Recharge Project Update
• Radio Read Update
• Water Demand Update Summary
• Development Policy – Approve
• Lake William Pipeline Costs & Funding Options

The Board and staff discussed the future Agenda items.

Chairman Herrick adjourned for a break at 10:10 a.m.

Chairman Herrick reconvened the meeting at 10:18 a.m.

ITEM NO. 18 – CLOSED SESSION

(1.)	CONFERENCE WITH REAL PROPERTY NEGOTIATORS,
	Pursuant to Section 54956.8 of Government Code
	(a) Property: APN #304-126-04
	Agency Negotiators: Scott Heule, Department of Water & Power & Jeff Ballinger from the DWP Attorney’s Office
	Negotiating Parties: Joan D. West, Successor Trustee of the Dorothy Allen Porter Living Trust & Mike Giebelhouse
	Under Negotiation: Price & Terms
(2.)	CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION,
	Pursuant to Subdivision (b) (1) of Section 54956.9 of Government Code
	Number of Cases: (1)
(3.)	PUBLIC EMPLOYEE PERFORMANCE EVALUATION,
	Pursuant to Section 54957 of Government Code
	General Manager
(4.)	PUBLIC EMPLOYEE PERFORMANCE EVALUATION,
	Pursuant to Section 54957 of Government Code
	Assistant General Manager

Into Closed Session at 10:18 a.m.

ITEM NO. 19 - OPEN SESSION

Into Open Session at 11:35 a.m.

The following action was taken:

CLOSED SESSION ITEMS (1) & (3)

Motion made by Chairman Herrick, seconded by Treasurer Willey, and carried 5-0 to put on the City Council’s Meeting Agenda to hold a public hearing for the real property described as APN #304-126-04. The Board also approved in the same motion, Resolution DWP No. 2006-03 Increasing the Salary Range of the Assistant General Manager.

ITEM NO. 20 - ADJOURN

There being no further action to come before the Board, Chairman Herrick adjourned the meeting at 11:40 a.m.

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Robyn Bratton
Secretary to the Board

Approved at meeting dated: February 27, 2006

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