MINUTES

DEPARTMENT OF WATER & POWER
BOARD OF COMMISSIONERS
MINUTES OF A REGULAR MEETING
JULY 26, 2005

A Regular meeting of the Board of Commissioners of the Department of Water & Power, City of Big Bear Lake, was called to order at 8:05 am., by Chairman Herrick, at the DWP Board Room, 41972 Garstin Drive, Big Bear Lake, California.

FLAG SALUTE:

Led by Fred Miller

BOARD MEMBERS PRESENT:

Rick Herrick, Chairman
Susan Conley, Treasurer
Bill Speyers, Board Member
Barbara Willey, Board Member
One Open Seat

BOARD MEMBERS EXCUSED:

None

OTHERS PRESENT:

Jerome D. Gruber, General Manager
Scott Heule, Assistant General Manager
Diane Muir, Administrative Manager
Steve Wilson, Water Superintendent
Bill La Haye, Principal Analyst
Jennifer McCullar, Water Conservation Specialist
Robyn Bratton, Secretary to the Board
Darrell Mulvihill, Mayor
Janice Etter, Associate Planner, City of Big Bear Lake
Bob Colven, CSD Board President
Rick Ollila, CSD Board Director
Steve Schindler, General Manager BBARWA
Michele Pinney, Big Bear Grizzly
Tony Tamberchi, Hilton Garden Inn Developer
Five Members of the Public

ITEM NO. 2 - SWEAR IN NEW BOARD MEMBERS

Robyn Bratton, Secretary to the Board, swore in Fred Miller as a new Board Member, and Bill Speyers and Barbara Willey as returning Board Members.

ITEM NO. 3 - ELECTION OF NEW OFFICERS: CHAIRMAN, VICE CHAIRMAN, & TREASURER/CAE

Motion made by Treasurer Conley, seconded by Board Member Willey, and carried 5-0 that Rick Herrick remain Chairman, Susan Conley become Vice Chairman, and Barbara Wiley become Treasurer/CAE.

ITEM NO. 4 - ASSIGN NEW COMMITTEE MEMBERS

This item was tabled for the August Board Meeting.

ITEM NO. 5 - PUBLIC FORUM

No one from the public wished to speak.

ITEM NO. 6 - CONSENT CALENDAR

3.1 Minutes of a Regular Meeting Dated 6/28/05 & Special Board Meeting Dated       7/6/05
3.2 Finance/Variance Reports & Authenticate Check Registers
3.3 General Manager’s Report
3.4 Monthly Management Staff Reports
3.5 Carryover of Select Appropriations from FY 2004/05 to FY 2005/06 for       Unfinished Projects – Resolution No. DWP 2005-10

Motion made by Treasurer Willey, seconded by Board Member Speyers, and carried 5-0 to approve the Consent Calendar.

ITEM NO. 7 - ITEMS REMOVED FROM THE CONSENT CALENDAR

Board Member Miller asked that Consent Item Nos. 3.1, 3.4, and 3.5 be removed from the Consent Calendar.

Motion made by Vice Chairman Conley, seconded by Treasurer Willey and carried 5-0 to approve the Consent Calendar Item No.3.1, with an amendment to the Minutes of the Board Meeting dated June 28, 2005

Motion made by Vice Chairman Conley, seconded by Board Member Speyers, and carried 5-0 to adopt Resolution No. DWP 2005-10 for Carryover of Select Appropriations from FY 2004-/05 to FY 2005/06 for Unfinished Projects.

ITEM NO. 8 – HILTON GARDEN INN - PROPOSED DESIGN CHANGES AND CONDITIONS FOR WATER SERVICE

AGM Heule reviewed the proposed design changes and conditions of water service for the Hilton Garden Inn Project with the Board and there was general discussion.

ITEM NO. 9 – CONSIDER ADOPTION OF A MITIGATED NEGATIVE DECLARATION AND ADOPTION OF A MITIGATION MONITORING & REPORTING PLAN, BY THE DWP, FOR THE CHEROKEE WELL

AGM Heule reviewed the Mitigated Negative Declaration for the Cherokee Well with the Board and staff and there was general discussion.

Motion made by Vice Chairman Conley, seconded by Treasurer Willey, and carried 5-0 to (1) Approve the Mitigation Monitoring and Reporting Plan (MMRP) for the Cherokee Production Well Development Program, (2) Adopt the Mitigated Negative Declaration, and (3) Direct General Manager Gruber to file the Notice of Determination, in accordance with CEQA, and the Certificate of Fee Exemption.

ITEM NO.10 – SPECIAL DISTRICTS “ADMINISTRATIVE” SEMINAR RECAP

GM Gruber reported on his and Scott Heule’s attendance at a Special Districts Administrative Seminar. He stated that all the subjects were very informative and some have been implemented as procedures at the DWP.

ITEM NO. 11 – YEAR END FY 2004/05 BUDGET SUMMARY & FUND BALANCE TRANSFER

GM Gruber reviewed the Year End FY 2004/05 Budget Summary and Fund Balance Transfer with the Board and staff and there was general discussion.

Motion made by Treasurer Willey, seconded by Vice Chairman Conley, and carried 5-0 to approve staff’s recommendation to authorize a budget adjustment in the amount of $96,000 from the estimated undesignated Fund Balance as of June 30, 2005.

ITEM NO. 12 – CANVASBACK WELL EQUIPPING - AWARD CONTRACT

AGM Heule discussed the Canvasback Well Equipping bid results and his reasoning as to why he recommended that the Board reject all bids and use the budgeted $300,000, plus additional funds to drill the Magnolia Well, then design and equip the well in FY 2006/07.

Motion made by Vice Chairman Conley, seconded by Treasurer Willey, and carried
5-0 to reject all bids for well equipping at Canvasback and pursue drilling the Magnolia Well this fiscal year and equipping it next year.

ITEM NO. 13 – CITY REPORTS (none)

ITEM NO. 14 – BOARD MEMBER REPORTS

• Treasurer Willey reported that she reviewed the BBARWA Recharge Program with AGM Heule as she missed the last meeting.
  
  
• Chairman Herrick reviewed with Board Member Miller that if any Board Member wishes to have something they want to say noted in the Minutes, to make it known to the Board Secretary “for the record”.
  
  
• Vice Chairman Conley complimented Bill La Haye and Jennifer McCullar on the Xeriscape brochure and guide. She suggested, although it may be cost prohibitive, that maybe it could be included in the mailings with the bills. Staff stated that due to the heavy plastic covering, it may not go through the folding machine properly thereby causing it to jam often.
  
  
• Board Member Miller stated that the Xeriscape tour was excellent and it was interestering to see how Xeriscape landscaping was presented in all types of locations and settings. He is also excited about doing something at his house.

ITEM NO. 15 – FUTURE AGENDA ITEMS

GM Gruber reviewed the August and September Agenda items with the Board and there was general discussion.

Chairman Herrick adjourned the meeting for a break at 10:15 a.m.

Chairman Herrick reconvened the meeting at 10:35 am.

ITEM NO. 16 - CLOSED SESSION

Into Closed Session at 10:35 a.m.

(1)	CONFERENCE WITH REAL PROPERTY NEGOTIATOR
	Pursuant to Section 54956.8 of Government Code
	(a)	Property: APN #304-126-04 (West)
		Negotiating Parties: General Manager & Assistant General Manager
	(b)	Property: APN #304-132-23 (Waddell-Pursi Well North Shore No. 1)
		Negotiating Parties: General Manager & Assistant General Manager
(2)	CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
		POSSIBLE EXPOSURE TO LITIGATION
		Pursuant to Subdivision (b) of Section 54956.9 of Government Code
		Number of Cases (1)

ITEM NO. 17 - OPEN SESSION

Into Open Session at 12:15 p.m. – No reportable action taken.

ITEM NO. 18 - ADJOURN

There being no further action to come before the Board, Chairman Herrick adjourned the meeting at 12:15 p.m.

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Robyn Bratton, Secretary to the Board

Approved at meeting dated: August 23, 2005

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